Best Practices in Working with a Publishing System
Taking care of metadata
Each article should contain complete and consistent metadata: title, abstract, keywords, authors' affiliations and their identifiers (e.g. ORCID). This is crucial for publication visibility in databases and content aggregators.
Standardization of the editorial process
Clear rules should be established for text formatting, communication with authors and reviewers, as well as a publication schedule. Most systems allow you to manage the workflow - it is worthwhile to adapt it to the needs of the editorial office.
Effective use of system functions
It is worth taking advantage of the possibilities offered by the platform: automated reminders, modules for communication, tools for document versioning or editorial checklists.
Reporting needs and feature development
In the situation of using a system managed by an institution or operator, it is useful to make suggestions on functionality or needed extensions. Many systems allow you to activate additional modules (plug-ins).
Use of plug-ins and integrations
Popular systems support extensions that enable, among other things:
Integration with author identifiers (ORCID),
DOI number registration,
Exporting data to indexing databases (e.g., Crossref, DOAJ),
Compliance with open access policies (e.g., OpenAIRE).
Increasing the visibility of the journal
It's a good idea to make sure the journal is indexed in relevant databases and has up-to-date publishing policies, licenses and open access policies. These are elements evaluated by many indexes and funders.
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